The process for sending newsworthy items for submission to the newsletter, newsletter supplements, the web site, and Sunday announcements is very simple:
Messages sent to that address always reach the person whose task it is to review the item, edit it for the appropriate communication vehicle, and send it along to wherever it is slated to go (supplement, newsletter, web site, and/or Sunday announcements sheet).
Deadlines for Submission
- Supplement items: end of business day Tuesday for the current weekâ€™s supplement
- Newsletter items:the Friday before the last Thursday of the month (to accommodate our parttime office assistant who has to get out the print copies of the newsletter before the end of the month)
- Web site items:expect a turnaround time of 3 days between sending an item and having it posted on the web site
- Announcement sheet items:end of business day Wednesday before the Sunday that the announcement is needed
Please plan ahead for your event announcements. We appreciate your cooperation!
Interweave is a membership organization affiliated with the Unitarian Universalist Association, dedicated to the spiritual, political, and social well-being of Unitarian Universalists who are confronting oppression as lesbians, gay men, bisexuals, transgender or queer persons, and their heterosexual allies; and facilitates the celebration of the culture and lives of its members.
Goals of the Committee
To provide a safe space for LGBT persons to meet with each other and their straight allies.
To lead the congregation in making the UU Fellowship at Stony Brook a place that is welcoming to all persons regardless of sexual orientation or gender identity or expression and to communicate that to the community at large.
To participate in social action activities that support civil rights and protections for LGBT persons.
Members of the Committee
The UUFSB chapter of Interweave was formed in November, 2008 by Joan Rubinstein and Denise Schnittman. Membership is open to all UUFSB members and friends who agree with the mission and goals of the committee. Interweave meets at 12:15 p.m. every 2nd Sunday of the month.
Committee Members and Friends:
- Barbara Coley
- Dawn Corrigan
- Jeff Kochnower
- Deborah Little
- Kevin Lombardi
- Kelly O'Donnell
- Mary Riley
- Joan Rubenstein
- Maureen Shaiman
- Andrea Vilardi
The Membership Committee has responsibility for greeting newcomers and visitors to the Fellowship and assimilating them into the services, activities and programs of the Fellowship. For this task, it recruits and coordinates the Greeters, whose role it is to help visitors feel welcomed and comfortable. The minister and the Membership Committee members also invite people to learn more about Unitarian Universalism by taking one of our new member classes. The Committee also recruits ushers.
The minister leads a new member orientation called the Belonging Series twice a year. A committee member attends at least one class of each of the two belonging series to meet potential new members. The minister arranges new member ceremonies each year, with the assistance of the committee. The committee also sees that the membership list is kept current and that members who become inactive are contacted. The committee holds four meetings each year to assess necessary aspects of the membership. In addition the committee cohosts a new member potluck dinner with the minister.
- Margaret Allen (ex-officio)
- Marie Baltz
- Linda Kirk (ex-officio)
- Jeff Kochnower
- Deb Little DRE (ex-officio)
- Michelle Massimo
- Shelly Psaris
- Gini Rosenburg
- Gerry Selya
- Denise Stevenson
- Linda Volkersz
Sunday Service Greeters
Greeting – What does it mean?
Greeting members, friends, and visitors to our Sunday services is our opportunity to make a great first impression on everyone who walks through our doors. We provide the first face of the Fellowship to newcomers. Greeting is part of our Ministry! It means a lot to us, and to the Fellowship.
Greeting is also a wonderful way to meet new people – current members and new ones. It is a great way to establish friendships! What does a Greeter need to do?
Here are the greeting duties, in a nutshell:
· Sign up for date(s) you will greet or confirm date with the coordinator. Many of us like to sign up to greet on a regular basis, i.e. every first Sunday of every month. This is helpful, but not required. Three Greeters per Sunday is ideal. You will always have someone there to “show you the ropes!”
· Arrive at 10:00am on your greeting date.
· Set out the Visitor Book, blank name tags and markers, etc. for visitors.
· One of the three greeters – someone who is experienced – will be stationed at the Religious Education (RE) door. This greeter should have a supply of Orders of Service, and also Visitor Cards for latecomers who are new.
· Welcome everyone as they arrive! Say “good morning” and offer them a printed Order of Service.
· Assist visitors in filling out their information in the Visitor Book and preparing a temporary name tag. Initiate conversation to help make them feel more comfortable.
· Keep conversation friendly but short – Greeters need to help move people along to the sanctuary in time for the service.
· One Greeter remains in the lobby until 10:45 to assist latecomers. There may not be time for latecomers to fill out the Visitor Book. In that case, use the Visitor Cards.
· After the Service: Please assist people with ambulatory challenges by offering to get them seating and/or coffee, for example. Direct /assist parents with crying children to nursery. Be hospitable to everyone.
We will provide you with a more detailed description and helpful hints if you are interested in greeting. The more detailed description should please be thoroughly reviewed before greeting for the first time. Please contact us if you are interested in Greeting:
Usher Job Descriptions - Early Usher or A Duties (Before the service): 9:45 AM SET-UP
1. Adjustment of chairs set-up in sanctuary. At times, the custodian set-up needs some tweaking.
Ideal would be:
·Able to walk between rows without turning sideways
·3-4 inches between chairs
·Space for a wheelchair near foyer door
·Three aisles wide enough for two people to stand side by side
1. From foyer door to deck door, 2. from mid-dais to middle of back row,
3. from RE Wing door to parking lot windows
2. Distribute all hymnals on every chair (every other chair, if necessary). Check OOS for which hymnal(s) needed. At first hymn, make sure everyone who needs a hymnal has one.
3. Check AC/heat (set for 70 in summer; 73 in winter).
4. Turn on all sanctuary lights and special lighting.
5. Open or close window blinds as indicated (before and during service)
6. Put 2 - 4 chair carriers in the lobby closet to pick up the chairs in the front of the sanctuary after service. PEOPLE DUTIES - Hospitality (after people enter the sanctuary)
1. Help service attendees find the answers, places, people, assistance they need.
2. Direct people to open seats, if necessary.
3. Assist people who are unsteady on their feet in navigating the sanctuary safely.
4. Assist person using wheelchair to reserved space.
5. (In future: Provide listening devices and large print OOS and hymnals to those who need them. Check batteries of listening devices and replace, if needed.)ONCE IN A WHILE:
Assist Worship Associate with their set-up, if needed.
Bring supplies (water, tissues, etc.) to dais if needed during service.
Usher Job Description Late or B .
BE DIRECTORS of activity, steer people into helping you with various jobsCLEAN UP After the service:
1. Start chair pickup onto carriers front/back of sanctuary –elicit help from others
BE A DIRECTOR
2. Provide clusters of chairs for people to sit who need chairs near the front of the room
3. Assist in general clean up, store hymnals, collect used orders of service
4. Open/close doors as needed
5. Put/store chairs behind the grey wall dividers- there is room for 3 rows of chairs on carriers
Make sure chairs are stored by 1:15/1:30 OR arrange for someone else to complete put away.
SOUPER SUNDAY - ONCE MONTHLY:
*1 pick-up chairs – ONTO CARRIERS easier to replace later and for table set up
*2 help move food tables in place in hall, sanctuary
*3 put up tables - at least 4-5 tables leaving 7-10 ft from the food tables- extend into the front of the sanctuary
*4 replace the chairs around the tables – 6-8/table
*5 help Souper Sunday people clean up (put tables away, stack chairs)
EXTRA STUFF - Here is what we want you to do extra in case it needs to be done.
1 Hospitality duties: Greet newcomers; get coffee/seating for people with ambulatory challenges; general hospitality to everyone, direct /assist parents with crying children to nursery
2 In case of a medical emergency care/ call 911
3 Watch for fire - watch candles, chalice flames, know where fire extinguisher is
4 Assist in fire drill – ONCE a year, be involved with whomever is running this
5 In case of EMERGENCY: Be alert in case of armed intruder; ANY disruptive activity – take charge and assist
6. Before you leave, lock the front door - people can still get out, but no one can get in. A key is kept in Margie’s office with a tag “ushers key” attached. Please replace it after you lock up.
The Communications Committee works on internal and external communications and marketing of the UUFSB and its programs, in support of its mission and vision statements. We prepare and distribute the Fellowship's newsletter, supplements and other publications and manage the Fellowship's electronic communications. We also work on reaching out to the community and raising awareness of Fellowship events and fundraisers.
We have volunteer opportunities to fit many talents, including amateur and professional writers, editors, artists, people with marketing expertise, and website programming abilities. We welcome communicators and others who have an interest in any or all of these areas.
Our Mission Statement:
To facilitate and coordinate the internal and external communications of the UUFSB to improve functioning of the Fellowship, keep members informed, and let the outside world know who we are, what we are doing, and how they are welcome to join us.
- Continue to enhance and develop our UUFSB Website and Facebook page, including use of video clips
- Create a Marketing Plan to increase the visibility of the Fellowship to potential new members
- Update UUFSB brochures and lobby materials
Meetings are generally on the third Monday of the month. Newcomers welcome!
The Endowment Committee of the Unitarian-Universalist Fellowship at Stony Brook
The Endowment Committee is responsible for stewardship of the UUFSB Endowment Fund. The purpose of the Fund is to provide a financial basis to: (1) promote the mission of the Fellowship; (2) support activities which enrich the Fellowship experience; and (3) perpetuate the legacy of the Fellowship.
The principal of the Endowment Fund is inviolate.
- All gifts and bequests to the Endowment Fund will be added to the principal of the Fund.
- The Endowment Fund will accept any gift that conforms to the mission statement and policies of the Endowment Committee.
- All interest earned by the Fund will remain in the fund as principal until a threshold value of $350K is attained.
- Interest from the Endowment Fund will be expended in accordance with the mission statement.
- Investment of the Endowment Fund’s assets will be done in accordance with the laws of the State of New York.
The Congregation elects the members of the Committee. Current members are:
- John Robinson (Chair)
- Andrea Vilardi
- Harold Kirk
- Dan Bartley (ex officio, as Treasurer)
- Margie Allen (ex officio, as Minister)
The Annual Budget Drive (ABD) Committee seeks to secure sufficient funds from UUFSB members and friends to fund the mission of the Unitarian Universalist Fellowship at Stony Brook. This goal is accomplished through individual discussions with each member and supporter, as well as a series of coordinated events.
We have volunteer opportunities, particularly for visiting stewards. We can always use help with the Annual Budget Drive Leadership Party, Cocktail Party and Luncheon. We also want to add additional volunteers to assist the treasurer, publicity chair, and entertainment subcommittees.
2015-2016 Committee Chairs: David Kirk, Joan Rubinstein
The Ways and Means Committee is the interface with the Board of Trustees, individuals, and or groups in the Fellowship who raise funds through new and traditional fundraising activities. Additionally, Ways and Means prepares a calendar of fundraising events designed to satisfy the fundraising line item in the annual budget. To accomplish this, the committee solicits fundraising ideas such as Woodlands Folk Festival, CommUUnity Tag Sales, etc., selects a slate of activities for the year, develops the calendar, identifies and installs project team leaders, and oversees the events. The committee reports on the events and their proceeds to the Board, and makes recommendations for the following year. It meets monthly or as needed throughout the year.
The Council of Committee Chairs supports the Vision and Mission of the Fellowship, coordinates the activities of the Fellowship, and facilitates communication among the members. The Council is chaired by the Vice President of the Board. Each committee is represented on the Council by its chair or by a designated substitute representative.
All Council actions and deliberations are open and transparent.
2018-2019 Council Members
Council Chair: Sara Lutterbie, Vice President, Board of Trustees
Thursday 17 October 2013
It is this committee's responsibility to review the by-laws of the UU Fellowship at Stony Brook on even numbered years and make changes that will bring these by-laws into line with current practice. We seek input from the Fellowship and the Board for possible changes and updates to include in our final report, which is then presented to the congregation and voted upon at the Annual Meeting. If approved, these by-laws replace the previous ones and become the new version of our by-laws.
In general, we subscribe to the quote from the UUA website on the nature of by-laws.
“By-laws are important in laying the groundwork for any organization. Although written in legal language to satisfy governmental requirements, by-laws also tell the story of a congregation. They encapsulate the vision, hopes and dreams of the congregation and are also a last resort in cases of disagreement on legal matters. They help the congregation govern day-to-day functions such as committees and Board structure, as well as deal with infrequent situations such as the calling of a minister and the purchasing of real estate. For all members, by-laws provide a roadmap for getting involved in key decision making.”
- UUA Leader's Library - Congregational By-Laws
Larry Mazza, Mae Tierney, Linda Volkersz